Minimum federal qualification requirements:
A candidate must have had one (1) year of specialized experience equivalent to the GS-04 level or four years of education above the high school level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. Examples are providing general clerical support (i.e., greeting visitors, maintaining files, and typing routine correspondence); or gathering program data or information following routine search procedures.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-05 level may be met by completion of a bachelor's degree or four years of education above high school.
- Strong computer skills including but not limited to: Word, Excel, Outlook, Outlook Express, and database management.
- Experience with QuickBooks is REQUIRED
- Experience with the Mac Operating System is also helpful, but we will train the right candidate if necessary.
- Invoice clients, accounts receivable, accounts payable, payroll processing, preparation of employee withholding taxes, Federal and State – online, bank and credit card reconciliations.
- Manage record-keeping and create and upkeep centralized filing system into online server, maintain contractual and work history document files
- Responsible for inventory control, annual inventories and interfacing with company accountant.
- Extensive secretarial duties, field client inquiries and questions, conduct research for clients, answer phones, build multiple daily calendars and schedules for employees, keep president organized as well as informed.
- MUST be friendly, professional, well spoken, possess the ability to work with team members to ensure company interests, and be a hard worker.
Qualifications:
- NO LESS than two years of college
- Have experience with bookkeeping and administrative tasks
- No drama, have your own transportation, reliability and have the ability to WORK HARD!
Position begins ASAP. Hours to start: 25 to start – up to a maximum of 37 hours per week after training period. Some flexibility in hours during normal M-F working schedule. Business casual work environment. If you are: Intelligent, independent, have great attention to detail, work well in a small office, are a “take charge” type of individual, that wants a challenging and rewarding position in an office with a fast paced, no down-time environment, then we want to talk to you.
Monitor all Board and Campaign projects through internal support departments to facilitate timely completion. Monitor and update United Way Volunteer Resource Files and Campaign Master files.
Key Responsibility Area: Office Management
Perform all secretarial duties and maintain office operations of the Ontario County office. Arrange meetings for the volunteers, staff and Ontario County Director, maintain master calendar for the Ontario County United Way, assist Director in setting meeting agendas with volunteers, attend local Board and Campaign Cabinet meetings and record formal meeting minutes. Monitor respective offices supplies, campaign materials, daily operations, campaign meetings, and the processing and record keeping of campaign pledge money.
Experience: Computer knowledge with strong proficiency in Excel and Access; at least two years secretarial experience.
Specific skills required:
Proficient in Microsoft Word/Excel
Ability to communicate using a two-way radio
Ability to operate all office equipment (multi-line phone, fax, copier, computers/printers)
Typical Duties:
Data Entry (80 to 150 forms per day)
Maintain and update a variety of internal databases
Assist with client billing
Filing
Phone management skills (managing customer calls up to 200 per day)
Relief dispatch
ETS Staffing is currently recruiting for a senior level Receptionist/Switchboard Operator for a local Rochester, NY based manufacturer. This manufacturer is highly employee focused looking to find the right long-term fit. Candidates should possess a highly personable, outgoing personality and be adaptable to working a high volume switchboard at some points of the other and other times assisting the organization as a whole in administrative functions. Main duties include answering a 20-line phone system, directing/routing calls to the appropriate personnel, and basic office duties (copying, filing, faxing, emails) and assist with marketing mailings.
Qualifications:
- 3+ years of experience in Switchboard operation of 15+ lines
- Basic knowledge of Microsoft Word, Excel, and Outlook
- Steady employment history
Please send resumes to Kaitlyn at rclerical@etsstaffing.com, subjecting the email "Switchboard"
We are a service-oriented financial consulting firm providing an array of services ranging from investments to insurance and retirement services. Our office is located in a suburb of Rochester and provides a comfortable professional work environment. Our office culture is friendly and relaxed without sacrificing the quality of our results. As an independent financial planning firm, we value independence and maintain the highest professional standards.
Qualifications
Must be passionately committed to serving and caring for other people. Must be able to handle multiple projects simultaneously and operate successfully under deadlines. Must be able to follow directions while knowing when to take the ball and run with it. Software experience in Microsoft Word and Excel is required. Familiarity with PowerPoint is helpful. Must be highly Internet savvy and be able to navigate or learn Morningstar and other financial software packages.
Job Description
A Billing and Medical Records Specialist position with Syracuse Behavioral Healthcare means you are an integral part of the Financial team and play an important role in the success of our business and our clients' recovery. In this environment team members actively work with clients, internal staff and external community agencies and organizations. Team members represent the agency to the community and participate in operational administrative review and continued training in Medicaid and billing systems. This team ensures continual quality improvement in the financial and billing process.
The Billing and Medical Records Specialist position in our Rochester, NY location provides the extraordinary opportunity to conduct essential financial responsibilities in our new, 25 bed Inpatient Services Center. This position will administrate all functions of the billing operation including billing orientation, financial counseling with clients to review methods of payment, confirmation of benefit coverage with 3rd Party insurance and Medicaid, preparation and coordination of all billing documents with our primary location in Syracuse NY and maintenance of all medical documentation.
We are seeking candidates with a solid background in healthcare billing operations, extensive knowledge of Medicaid and third party insurances and leadership ability. The ideal candidate will be one who is highly organized, can work well with internal and external customers, is highly motivated and works well independently.
With the training and experience gained in the Billing and Medical Records position, you can grow within the culture of comprehensive and clinically progressive services at SBH.
Location: Rochester, NY
Opportunities include: Billing and Medical Records Specialist
Qualifications
High School Graduate or Equivalency, but Associates preferred
Excellent oral & written communication skills
Advanced knowledge of Medicaid & 3rd Party claim procedures.
Excellent Customer Service skills
Excellent computer skills
Ability to work independently and demonstrate excellent decision-making.
Ability to relate effectively with staff, clients, internal & external community agencies.
Ability to work in a dynamic, fast paced environment
If you are interested in applying for this opportunity:
To be eligible for consideration, please submit an SBH Employment Application, resume and letter of interest.
Check out our website, www.sbh.org, for an SBH application.
SBH is an equal opportunity employer.
• EMAIL: maryc@sbh.org
• MAIL: SBH, Attn Billing and Medical Records, 847 James Street, Syracuse, NY 13203
• FAX: SBH/HR (315)218 -0027
Looking for Secretary/ Receptionist to be the face of our new and expanding office.
Requirements:
Ability to understand or comprehend simple verbal instructions or other work related dialogue is a necessary requirement. Our schedules are very flexible, including nights and weekends. Preferred applicant must be able to work within a team.
Work involved:
Must be professional with exceptional communication, organizational and computer skills.
Enter orders needed from time to time.
Answering and directing incoming phone calls in a professional manner.
Greeting and directing guests coming into the office.
ETS Staffing is currently seeking an Inventory Specialist for a local distributor. This individual would be in charge of invoice/pick ticket verification and reconciliation, data entry of inventory, working with customers regarding shipments, orders, and any other assistance. This is a temp-to-hire, full-time role.
Qualifications:
-2 + years in a inventory related position, data entry, and invoice verification
-Experience with Microsoft Word, Excel, Outlook and internal MRP systems
Please send resume to Kaitlyn at rclerical@etsstaffing.com with "Inventory" in subject
The Data Entry Specialist would work closely with the sales and management staff to provide outstanding administrative help for a growing, well known company. This individual would be in charge of enterring and organizing all sales orders, notes, and quotes for future review. Excellent Word, Excel, Outlook and QuickBooks experienced is needed. Must have 6,000+ keystrokes per hour
Candidates please send your resume to rclerical@etsstaffing.com with "Data Entry" in subject
This position will require you to meet with clients and assist in collecting and articulating copy points and applicable artwork for their upcoming ad in our magazine. In most cases, this will need to be done in person, so reliable transportation and a cell phone is a must.
Each client with whom you meet is already a client of ours, and as such, there is no cold-calling, or sales of any kind associated with this position. This position will also require you to pick up payments from our clients. Each of our clients has a pre-determined payment schedule, so this is not a collections position.
Please email your resume or inquiry to:
paulganguly@printeddeals.com
mikerobinson@taketenoff.com
Skill Requirements:
-Ability to multi-task in fast paced environment
-Self directed, ability to keep busy on your own
-Neat, organized and attentive to details
-Full knowledge of Microsoft WORD and EXCEL programs
-Ability to formulate and write a proper business letter
Physical Requirements:
-Abilty to lift up to 25 lbs
-Ability to stand for long periods of time, up to 3 hours (on occasion)
Hours:
-Monday through Friday 10am-5pm
-Saturday 10am-3pm
Compensation:
-$9.00-$11.00 per hour depending on experience, computer knowledge and typing skills
To Apply:
-Stop in and ask for Carol to fill out an application, bring resume if you have one. Or simply email us your resume to the email address above.
The position requires prior medical office reception experience in a fast paced environment. Knowledge of medical terminology required. Will be working in a fast paced environment. Must be customer service oriented, will be scheduling appointments, billing patients, updating files, handling lab reports, coordinating referrals and filing.
Position is for 30 - 35 hours per week.
Salary $10.00 - $12.00 an hour
Interested candidates please submit your resume to: 4326@kellyservices.com
Consulting:
Whole company operation analysis
Implement new systems to ensure profitability
I have been a controller for 14 years and am seeking clients for my own business. Please email me your contact information and I will be in touch to set up a meeting.
Job Title: Office Assistant
Date: 10/21/09
Primary Function
Assist in the operations of the office
Overall Mission
To continue the standard of excellence that Venture Forthe has developed in terms of consumer care and adherence to regulations.
Responsibilities
• Answer telephone, screen and direct calls
• Take and relay messages
• Provide information to callers
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Schedule appointments
• Review field documentation and report to nursing department
• Assist preparing for staff training and development opportunities
• Deliver applications to potential employees
• Oversee interview calendar for region
• Participant house oversight and monitoring if requested
• Perform office duties as required
• Communicating and collaborating among Venture Forthe regional offices to ensure continued success and unified message
• Tidy and maintain the office area
• Perform other related duties as assigned
Required Skills
Computer Proficient (IE , Word, Excel) Motivated
Excellent communication skills Self-Initiating
Growth oriented
Experience
• High school diploma generally required
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Keyboard skills
The Administrative Assistant will support our highest producing agents with all move, add, change and deactivate request. He/she will complete any billing issues and requests on behalf of agent. The candidate will review, analyze and extrapolate data from billing and order tracking systems, strong excel skills required. Must have strong verbal and written communication skills. Customer and Agent Contact to resolve billing and service issues, track, submit and provide status on pending orders. The candidate will be facilitating account inquiries, changes and investigations. This individual must be very detailed oriented and have the ability to work well with customers and fellow co-workers.
Requirements:
•Excellent interpersonal, verbal and written communication skills.
•3 to 5 years working with MS Office (Word, Excel, Outlook) – must be proficient in all three software programs.
•Good with math computations.
•Must be a team player and have experience working in a team environment.
•Ability to work 8AM to 5PM.
•Must have excellent multi-tasking skills.
•2 years of call center experience.
•Previous experience within telecom industry a plus!
QUALIFICATIONS:
• High school diploma or equivalent plus a degree or certificate in secretarial science preferred.
• Five- seven years of experience, supporting more than one professional in human services.
• Expertise in Microsoft office products, Outlook and be willing to learn other agency software packages as needed.
• Familiarity with health care and/or HIV/AIDS would be beneficial.
• Must be culturally competent and sensitive to diverse lifestyles and be able to maintain strict confidentiality.
• Flexible schedule to meet program needs.
• Reliable transportation and clean driver’s license.
• Strong organizational skills.
• Strong communication skills.
Send Resumes to: Kathie Pierce
Finger Lakes Health Systems Agency
1150 University Avenue
Rochester, NY 14607
kathiepierce@flhsa.org * fax 585-461-0997
Primary Responsibilities:
• Develop, implement and maintain sales programs
• Update sales systems
• Prepare Sale Forecasting reports including pipeline reports for analysis and projections
• Provide front line phone support for sales staff with internal systems
• Assist the Business Development group with entering account sales numbers for forecasting and projections
• Develop, coordinate and manage compensation plans
• Administer and reconcile monthly commission statements with management
• Manage and report revenue; process reports from Salesforce.com based on sales representative, product, etc. on an as needed basis.
Additional Responsibilities:
• Establish and maintain a variety of files and records; at times of a highly confidential nature.
• Facilitate order processing
• Participate in committees, when requested.
• Exercise judgment and creativity to obtain solutions or results for complex sales issues.
• Work independently on assignments, show initiative, practice active listening, make recommendations when necessary, while maintaining a professional, positive manner.
Qualifications:
• Bachelor’s degree in a related field or equivalent work experience.
• Proficient in Microsoft Office products
o Expert Level in Excel and PowerPoint
o Intermediate with MS Word and Outlook
• Demonstrated effective verbal and written communications, interpersonal and problem-solving skills
• Ability to work independently with excellent organizational skills and ability to pay attention to details.
• Advanced proofreading skills.
• Three years minimum experience in Sales Administration roles. History of working directly with Executive level administrators is a must.
Please Submit Resume and Cover Letter to Jobs@bccsoftware.com
Qualifications:
- 2-3 yrs in related fields
- proficiency in computerized bookeeping and microsoft office
- good communication skills
- details oriented and organized with extremely high level of confidentiality
- ability to manage multiple tasks and deadlines
Must be good with numbers and like detail work.
Ability to multi-task and prioritize duties is required, and
excellent customer service and communication skills are necessary.
Position:
The Research Specialist is responsible to continue developing our proprietary database of lawyers into the industry’s most comprehensive and accurate in the United States. This information will allow our Search Consultants to quickly develop relationships with these attorneys and present career advancement opportunities.
Responsibilities:
• Expertly conduct Internet-based research for attorneys and companies
• Efficiently and accurately enter the information into our database
• Develop short list of candidates for our Search Consultants to recruit
• Develop new and innovative ways to improve our processes
Qualifications:
• Minimum of 4 years bachelor’s degree with strong academics
• Strong analytical skills with a high degree of accuracy
• Fast learner who is creative in overcoming obstacles
• High degree of initiative
• Highly computer literate with the Internet and MS Word, Excel
• and
• Work well in a team environment
• Ability to work 40+ hours per week.
BarkerGilmore strongly supports promoting from within, and the growth potential in our organization is significant. This position includes a salary plus benefits consisting of full medical, dental, paid holidays, vacations, 401(k), and profit sharing program. Additional information about our organization can be found at www.barkergilmore.com.
The secretary coordinates the overall administrative operations for the Department of Music. Provides administrative support for the Chair by assisting with the scheduling of meetings and appointments, answering telephones, and filing departmental materials necessary to support the work of the Chair. Maintains department records, files and various database files and prepares reports as needed. Assists in planning and execution of department sponsored events, including faculty recitals, guest recitals, ensemble concerts, and other performance or academic related activities. Assists in budget preparation and monitoring, and payment requests. Direct supervision of student workers.
Bachelor’s degree is preferred, with one to three years experience in an office environment. Music terminology is helpful in the preparation of programs to be used for recitals over the course of the academic year. Requires the ability to manage a very busy office environment and deal with a variety of situations. Must be a self-starter who is able to multi-task and work independently.
Hours: 37.5 hours a week – 52 weeks a year
Send cover letter and resumes to:
Human Resources or e-mail (humanresources@naz.edu)
Nazareth College
4245 East Avenue
Rochester, New York 14618-3790
Office/administrative experience required. Candidate must be organized and self motivated. Main duties include: managing all communication into and out of office, including voicemail, e-mail and regular mail; publishing monthly newsletter; maintaining membership database; filling orders for cookbook business.
Proficiency in Microsoft Word, Access and Excel required, QuickBooks experience a plus.